Items that have attachments named presentation.pptx or an attachment that contains presentation.pptx within its contents. Changing the keyboard shortcuts To search for an exact string, you must use quotation marks. Outlook 2013 offers keyboard shortcuts and hotkeys so you can manage e-mail, appointments, calendars, and contacts. The following searches will only return the proper results when run from a Calendar folder. This opens the little-known but very useful Advanced Find window. Items in which the e-mail address firstname.lastname@example.org is on the Cc line. Keyboard shortcuts for searching in Outlook. Contacts that contain 555-0100 in the Home Phone field. The Ctrl+E or F3 shortcut is what you’re looking for. Items that have attachments. Items containing the exact phrase bob and not the variations such as bobby or bobbin. If your Outlook Search Folder becomes a frequently used search folder, then you can add it to the Favorites folder which is an Outlook area in the upper-left of your Inbox navigation window that holds shortcuts to frequently accessed locations. Returns all items sent yesterday (by anyone). Calendar items next week where the subject contains status. The most basic way to search is to simply type in a word or phrase. You need to make sure that the item is open (double click to pop it out), otherwise F4 won’t do anything. Contacts that contain 4567 Main St., Buffalo, NY 98052 in the Home Address field. Items containing bob, bobbinbobby, BOBBY, BoBby, or any other combination of uppercase and lowercase letters. You also can switch to Tasks, Notes, a folder list, and more. Searching for "365" will NOT find messages that contain "Office365". The reflex action to find anything these days is to use the Ctrl+F shortcut, but this actually forwards the email that’s currently selected. To use the built-in filters, click in the Search box. In Outlook on the web and Outlook.com, you can use the keyboard shortcuts from Outlook.com, Yahoo Mail, Gmail, or Outlook. Note the use of parentheses to group the dates. Contacts that contain physician in the Job Title field. However, most of the keyboard shortcuts listed in the picture above also work for OWA 2010 and OWA 2013. Items that arrived between 10/1/16 and 10/5/16. To visually scan for every occurrence of a word or phrase in an email, instruct Outlook to highlight every instance of a specific word or phrase. You can accomplish tasks a lot faster when you use Outlook, and you can be even faster if you use Outlook’s shortcut keys. Note the use of parentheses to enclose the address. Every weekday morning you’ll get IT news, tips and tricks, and SaaS updates delivered straight to your inbox. Items whose size is larger than 5 megabytes, from:bobby (received:1/7/17 OR received:1/8/17). Items that arrived after 10/1/16 but before 10/5/16. Contacts that contain bobby in the Nickname field. Contacts that contain the URL www.contoso.com in the Web Page Address field. Users can still manually enter dates in the main search box. Depending on which module of Outlook you’re in, using this shortcut will expand your search to include All Mail Items, All Calendar Items, or All Contact Items. Adding a folder to Favorites is really easy. homeaddress:(4567 Main St., Buffalo, NY 98052). Cancel. Instant Search also recognizes the follow date values: Relative dates: For example, today, tomorrow, yesterday, Multi-word relative dates: For example, this week, next month, last week, past month, coming year, Months: January, February ... December. Items sent from bobby moore. Items in which bobbyy is on the Bcc line. When you type in an email address, for example email@example.com, Outlook returns all email messages that contain that email address anywhere in the subject, message body, or many types of attachments as well as messages from that email address. Ctrl+E or F3. Bonus shortcut: Ctrl+Ctrl. Start Outlook in Safe Mode: CTRL+CLICK: Start Outlook as an Administrator : CTRL+SHIFT+CLICK: Open a new Outlook window when Outlook is already running: SHIFT+CLICK: Cycle through open Outlook windows: CTRL+CLICK: Navigating the main Outlook interface. Just type your search term into the bar, then click Find Next. This search will return items you sent to others and items others sent to you. Use Outlook's built-in search filters. Search the whole site; Outlook; Microsoft 365 and Office; Search Community member; Search Search the Community. Note that if you run this query again a month from now you will obtain different results because it is a time relative query. Items whose size is less than 10 kilobytes. Narrowing down the search this way makes sure Outlook doesn’t return too many superfluous results. Learn how Lookeen can power up your Outlook search. Items in which the display name bobby moore is on the Cc line. The Search box in Outlook desktop apps is above the Message List. The most useful and important keyboard shortcuts to know in Microsoft Outlook. The most useful and important keyboard shortcuts to know in Microsoft … So if you type ray into the Search box, Outlook will return messages that contain ray, Ray, Raymond, and rays, but not disarray or tray. Also, the search treats numbers that are connected to words (no spaces between the word and the number) as part of the word. […] For example, if you search for "project" either with or without quotes, Outlook will return all messages with the word project, projects, projector, projecting, etc. The following tables offer several handy shortcuts to help you work more quickly and more efficiently with Outlook 2016. Find and Highlight Text on the Screen . Search by sender, subject, folder, date, and date range.Or, search for messages with attachments. Items that have not been read. Contacts that contain 6/4/1960 in the Birthday field. This Shortcut . ), where to look for it, how it’s categorized, and much more. The Search box in Outlook Online is at the top of the page, in the header. Items whose size is larger than 5 megabytes. (click on image to enlarge) Note: The ‘?’ keyboard shortcut only works in Outlook on the Web, Outlook.com and OWA for Exchange 2016. Outlook offers a lot of shortcuts to make using it faster and easier, and some come in handy more than others. To help others do the same, we organized these keyboard shortcuts based on the three types of email views: Inbox View, Conversation View, and Compose View.