Melanie Weir/Business Insider. Choose "Normal" view on the far left of the toolbar if it isn't already selected. If you don't want to use Presenter View, you can still see your speaking notes while presenting your PowerPoint slides in a Teams meeting using these three methods. Edit PowerPoint when presenting In older versions of Powerpoint I was able to edit the PowerPoint on my PC while I was in presenting mode thus showing the changes directly on the large screen. Of course, an extra screen is preferable, but if you don’t have access to one, you can do it the old-fashioned way by printing out your notes! This is the quickest way to add notes to your PowerPoint slides. You can even change the background color if you like. Simply click on Notes at the bottom of your PowerPoint screen. You can also hand these notes out to your audience if you think they'll need them, or the group with whom you're collaborating on the presentation. Type any notes you want to make in the box and hit the Enter key or click away from the box. Take a look at the screenshot below. This does not seem to work in the newest version of Office365. Here’s how: If you’re looking to save some ink and would rather not print the slide thumbnails itself, you can easily do so by going to View > Notes Page and deleting the slide thumbnails manually. A leading-edge research firm focused on digital transformation. Method 1: Print your notes . Here we will show you how to configure your presentation to run in multiple monitors so you can view your PowerPoint speaker notes in one monitor privately and your audience can see the full screen presentation slideshow. Your morning cheat sheet to get you caught up on what you need to know in tech. Why You Should Add Notes To Your Presentation, Method 1. You can ad lib to try and engage your audience, add a bit of humor to build rapport with everyone, and still follow the main points you’ve written down in your notes. Subscriber That is why PowerPoint provides notes. 6. Speaker notes allow you to give smooth presentations while also making sure you don’t miss out on any important points. 4. Method 1: Print your notes . Also, you can adjust the font size (we couldn’t do it in Method 1), add images, shapes, charts, and more. So let’s begin with the first part of our tutorial. Account active 2. In this article I list nine ways to add a second screen and then you can use Presenter View with 2 screens in Windows or use Presenter View with two screens on a Mac. The Notes pane will then appear, and you can start typing on the text box. You don’t have to write an entire novel in the notes section; key talking points will do. It’s really a matter of preference. Here’s how to add and use speaker notes. If you need help doing this, then you’re in luck because today I’m going to walk you through how to add notes in PowerPoint presentations. since. If you don't want to use Presenter View, you can still see your speaking notes while presenting your PowerPoint slides in a Zoom meeting using these three methods. But notes cannot be read during a regular presentation. To point to or write on your slides as you present, select Pen and laser pointer tools. But if we want to store things RELATED to specific slides, paper becomes cumbersome. There are two ways you can add notes in PowerPoint, and I’ll show you how you can use either method. If you don’t want colorful notes, you can simply set the view to Grayscale or Black and White. If you’ve always wondered how you can make your PowerPoint presentation flow well, that is, no uncomfortable stretches of silence, then you should plan ahead of time. You can do this by adding speaker or speech notes to your PowerPoint. 3. 5. Presentation notes appear next to your slides on the screen as your slideshow plays, but they can also be printed out with the slides. And your audience will appreciate you keeping your commentary as succinct and as related to the topic as possible. To view notes WHILE you are presenting – you must use the Presenter View option. Return to the presentation and go to the Developer tab. Speaker or speech notes are powerful tools that you can use to help you when giving presentations. You are WRONG! To access the Notes Page view, you’d need to go to the View tab and in the Presentation Views section, click on Notes Page. To view notes WHILE you are presenting – you must use the Presenter View option. as well as other partner offers and accept our, Visit Business Insider's Tech Reference library for more stories, Microsoft Office (From $149.99 at Best Buy), Apple Macbook Pro (From $1,299.00 at Apple), Apple Macbook Pro 13-Inch Display with Touch Bar, How to download and access Microsoft PowerPoint on your Mac computer, How to convert Google Slides to a PowerPoint presentation in 4 easy steps, How to change your language settings in Microsoft PowerPoint in 3 different ways, How to copy or duplicate a PowerPoint slide and put it anywhere in your slideshow, How to change and format the background of your PowerPoint slides to custom designs, The best smart notebooks if you don't want to use PowerPoint's notes feature. While you can't edit the notes directly, there are at least 2 other ways you can take notes. Yes paper is the best option. Take care that it doesn’t obstruct the text or media on your presentation. Click the slide you want to add a note to. Type your speaker notes there. PowerPoint presentation notes are meant to help you remember some of your slideshow's finer details in a quickly accessible format. So whether you’re going to be presenting in front of 10 people or 1,000 people, use it to your advantage and make your presentation memorable. Go to the "View" tab in the toolbar at the top of the screen. That is why PowerPoint provides notes. You can do both if you like – read the notes on a screen as well as have it printed out. You can add notes to your PowerPoint slides to have you with the editing process or while you're presenting a project. Using Presenter View in PowerPoint lets you view presentations with speaker notes on one computer, while the audience views the notes on a second monitor. You can even format the text as you can see in the screenshot below, however, you can’t adjust the font size. But notes cannot be read during a regular presentation. If you don’t see the Notes pane or it is completely minimized, click Notes on the task bar across the bottom of the PowerPoint window (also marked in magenta in the picture below). Your speaker notes will be shown in the lower right-hand corner as you can see in the screenshot below. Viewing your speaker notes in PowerPoint while making a presentation is possible if you have two monitors. It’s important to note here that this is the Color view, so I was able to make the notes relatively colorful. You can add notes per slide, and you can outline the main points you want to say about each slide.